No end-to-end sample traceability
Manual tracking risked misplacement, gave no visibility into which analyst handled which part of a sample, and made the lifecycle across test stages hard to follow.
Textile & Carpet Testing
Bringing digital traceability to destructive testing at a government carpet lab
A sub-sample datasheet model gave a government carpet testing lab piece-level traceability through destructive testing, cutting coordination effort and audit observations.
- Client
- Government carpet testing laboratory
- Location
- Government of India laboratory
Client overview
The client is a premier Government of India carpet testing laboratory, responsible for evaluating carpets and textile floor coverings for domestic certification and export compliance. The lab operates under stringent quality frameworks and ISO 17025 accreditation requirements.
60%
less coordination effort
50%
faster sample allocation
~50%
fewer non-conformities
~50%
faster COA delivery
The challenge
Where the laboratory started.
A complex, destructive testing workflow
Every sample required multiple destructive tests, and was physically cut into smaller pieces with no system to track those pieces independently.
Slow, error-prone COA generation
Certificates of Analysis were manually compiled from multiple analysts' results, driving up turnaround time and the chance of human error.
ISO 17025 compliance gaps
Audit trails and a standardized approval process were missing, raising ongoing data integrity concerns.
The solution
What Sampleify put in place.
Deepak Cybit deployed a customised LIMS built specifically for textile and carpet testing workflows, centred on a sub-sample tracking model that mirrors how a carpet sample is actually cut apart and tested.
01
Sample booking & unique identification
Every incoming sample is logged with a system-generated Sample ID, with all test requirements mapped upfront and a barcode label generated for physical tracking.
- Unique Sample ID at intake
- Test requirements mapped at time of booking
- Barcode/label for physical tracking
Established a single digital record for every sample entering the lab.
02
Sub-sample (datasheet) management
A datasheet-driven model manages destructive testing: each test generates a uniquely identifiable sub-sample linked to the parent sample, with a labelled physical piece assigned to an analyst.
- Each test maps to a system-generated Datasheet (sub-sample)
- Every datasheet carries a unique ID linked to the main Sample ID
- Each datasheet represents one physical piece, with its own printed label/barcode
Cut coordination effort by 60% and improved allocation speed by 50% through precise physical-to-digital mapping.
03
Analyst-level test execution
Analysts see assigned datasheets on a role-based dashboard and enter results directly against standardized templates aligned to the method of analysis, ISO, IS, or ASTM, with instrument integration where applicable.
Improved overall test execution efficiency, cutting turnaround time by nearly 25%.
04
Workflow-based approval
A structured, multi-level approval workflow, analyst entry, reviewer validation, final technical approval, is configured around the lab's actual sample movement, with every action automatically logged into a tamper-proof audit trail.
Non-conformities in audits declined by approximately 50%.
05
Automated COA generation
Once every datasheet for a sample is approved, the system compiles results automatically into a NABL-compliant Certificate of Analysis, with digital signatures and full approval traceability, and zero manual compilation.
Report delivery timelines improved by roughly 50%.
06
ISO 17025 compliance, by design
Role-based access control, complete audit trails, version-controlled documents, and standardized workflows are embedded directly into how the system works, not layered on afterward.
Gave assessors a complete, searchable compliance record on demand.
Key differentiator
The sub-sample datasheet model
It bridges the gap between physical sample handling and digital traceability, the piece of the puzzle that matters most in a destructive testing environment like carpet testing, where a single sample becomes several independently tracked test pieces.
Business impact
The results, end to end.
- Full traceability of every physical piece cut from a sample
- 50% fewer non-conformities in audits
- ~25% faster analyst test execution
- ~50% faster COA delivery to customers
- A complete, standardized ISO 17025 audit trail
- A scalable foundation for growing test volumes
Sampleify transformed the laboratory from a manual, fragmented system into a fully digitized, traceable, and compliant operation, improving efficiency and accuracy while building a foundation for scaling operations and maintaining global quality standards.
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